What is backstage view

Authorized Users controls the users who can access a secure database. Prior Logins displays a list of prior logins to the current database and allows you to export this information to Excel.

Reset "In Use" Flags allows you to reset the flags that indicate the "in use" status of projects or items within a project. E-mail Settings controls whether e-mail notifications are enabled and when they are sent. Notification Groups allows you to define distribution groups to receive e-mail notifications. Manage Units allows you to define the time units available for use in any project within the database.

Define Default Names allows you to specify how default names for resources and blocks are created. Global Identifiers allows you to define the names of the identifiers, which are fields that can be used to search for blocks or resources within the current project. Project Categories allows you to define the categories that can be used to filter the projects displayed in the project list. Project Baselines allows you to manage project baselines, which are exact replicas of the project at a particular point in time i.

Compact and Repair helps to reduce the size of the current database to protect against data loss or file corruption. Hover your cursor over the file name and you should see a pin icon appear towards the right side of the file name. Click that to pin the file so that it always appears on the list.

Click the pin again to unpin a pinned item. If you'd like to remove an item from the recent list just right-click that file and choose Remove from list. Caution: Don't select Delete file unless you actually want to remove the file from the system entirely.

Save a Copy , as the name suggests, lets you quickly create a copy of the current file. This is handy if you need a second copy in a different location, or if you want to make a copy of this file so you can make changes without affecting the original file. You'll find this command on the navigation pane to the left. Tip: If you're using an existing file as a starting point for a new file it's always a good idea to Save a Copy BEFORE you make any changes, that way your changes are only affecting the new file and not the original.

For more information on this see Use Save a Copy to modify a file without changing the original. Whether you actually want to send this file to a printer, or just use Print Preview to see how it would look if you did, you'll find the Print command on the Backstage navigation pane as well.

For more information see Printing and print preview. If you want to collaborate on your file the Share command can help. Click Share, enter the email addresses of the people you want to share the file with, and click Send. For more information on collaborating on files see Collaborate on Word documents with real-time co-authoring. It works essentially the same way in Excel and PowerPoint too. At the bottom left corner of the Backstage screen you'll find three items to help you manage how Office works for you.

Account - Lets you add or remove cloud service accounts like OneDrive or SharePoint so that you can easily save files to those services or open files from those services. Click the little drop-down arrow on the Properties heading. Choose Advanced Properties. Information entered can be cross-referenced later in the document by inserting Document Info fields.

In a team environment where documents may have many contributors, it is wise to implement certain controls to ensure that documents are not lost, corrupted, destroyed or inadvertently changed. Select the File tab. Click Info on the left side panel, if necessary. Click the Protect Document button and select one or more of the options presented:. When a document is complete and you want to lock it down to prevent any further changes, the Mark as Final option will protect the document by making it read-only.

Mark as Final is the minimum form of document protection and can be easily bypassed. Select the File tab and click Info on the left side panel, if necessary.

Click the Protect Document button. Select Mark as Final. A confirmation page is displayed. This is the weakest form of protection available. Select Always Open Read-Only. The button changes colour to show that the option is switched on. A message confirms this. A stronger form of protection is to add a password and then only give the password to particular people. Select Encrypt with Password.

The Encrypt Document dialog box is displayed. Type, then re-type a secure password pressing « each time. Rather than using blanket password protection, a more flexible way of allowing different people to work on the document but with particular restrictions applied is to use the Restrict Editing option.

Select Restrict Editing. The Restrict Editing sidebar is displayed where you can apply formatting or editing restrictions. Otherwise, this category does not appear. You can set a password so that nobody can open your document, or you can lock the document so that nobody can edit your document.

When you click the Info option available in the first column, it displays various properties in the third column of the backstage view. These properties include the document size, the number of pages in the document, the total number of words in the document, the name of the author etc.

You can also edit various properties by clicking on the property value and if the property is editable, then it will display a text box where you can add your text like title, tags, comments, Author. It is simple to exit from the Backstage View.